Run your tuition centre from one calm, connected system.
Manage students, live registers, attendance, payments, parent communications, staff records, documents and compliance without jumping between spreadsheets, folders and messages.
No setup fee during launch. No long contracts.
The daily flow
Built around the way a tuition centre actually runs.
Before class, during class, after class and month end — CentreFlow keeps the operational thread together.
- Prepare and review registers
- Check expected students
- Review outstanding forms
- Confirm payment status
- Sign students in live
- Mark attendance status
- Record late arrivals
- Close class session
- Send collection messages
- Update attendance history
- Log follow-up notes
- Track outstanding forms
- Review payment status
- Export finance reports
- Check outstanding balances
- Monitor centre performance
Live Register
A live register that becomes a full attendance record.
Track expected students, sign-ins, sign-outs, absences and did-not-attend statuses in real time. Every session becomes part of the student's permanent attendance history.
- Expected students pulled from timetables
- Sign in and sign out with timestamps
- Attended, absent, did-not-attend status options
- Class finished workflow saves the session
- Attendance saved against each student record
Student Profiles
Every student record in one place.
Student details, parent contacts, subjects, learning type, payment method, attendance history, documents and communications stay connected to one structured profile.
- Parent and second guardian contacts
- Subject, learning type and start date
- Payment method and monthly fee
- Full attendance history
- Documents and consent forms
- Communication log
Payments
Payments without the spreadsheet chase.
Track expected fees, paid amounts, pending payments and outstanding balances per student. With GoCardless workflows built around centre operations, payment tracking becomes part of the monthly routine.
- GoCardless mandate and subscription management
- Automatic payment matching against students
- Outstanding balance visibility per student
- Monthly finance reports and exports
- Unpaid student lists at a glance
Communications
Parent communication, logged where it belongs.
Send collection messages, form reminders and attendance updates from the student record or register. Keep a clear history of what was sent, when and by whom.
- Collection messages sent from the register
- Digital form reminders to parents
- Attendance updates per student
- Full communication history log
- WhatsApp integration support (via Twilio)
Hi Fatima, Amara has finished and is ready to be collected. 👋
Thanks! On my way now 🙏
Hi Oliver's parent, just a reminder that the digital consent form is still outstanding. Please check your email.
Will sign it today, sorry for the delay!
Documents & Compliance
Documents, policies and risk assessments without the paper trail.
Store centre policies, digital forms, staff compliance records and UK-style risk assessments in one structured space with review dates, statuses and evidence tracking.
- Centre policy storage with review dates
- Digital forms and parent consent tracking
- Staff compliance — DBS, safeguarding, first aid
- OFSTED readiness support
- UK-style risk assessment scoring
- Evidence tracking and review workflows
Reporting
Clear reporting for owners and managers.
CentreFlow gives managers a real view of centre performance without manually pulling data from spreadsheets.
Access control
Simple access for managers and staff.
Give managers full operational control and staff the focused tools they need — nothing more, nothing less.
Full centre access to manage students, attendance, payments, communications, staff records, reports, settings and centre operations.
- Student management
- Register and attendance
- Payments and GoCardless
- Parent communications
- Staff records
- Documents and compliance
- Risk assessments
- Reports and analytics
- Centre settings
Focused access for daily operations such as registers, attendance, student check-ins and class activity.
- Live register
- Student sign-in and sign-out
- Attendance marking
- Class activity
- Collection messages
Centre isolation. Each centre operates in its own secure environment. Users assigned to one centre cannot access data from another.
Pricing
One simple monthly plan.
Everything your centre needs to run efficiently, in one plan.
per centre, per month
- 1 centre
- 5 user accounts
- Student management
- Live register
- Attendance tracking
- Parent communication tools
- Digital forms
- Payments overview
- Staff records
- Reports
- Compliance tools
- Risk assessments
Additional users can be added as your centre grows.
No long contracts.
No hidden modules.
No setup fee during launch period.
Get started
Ready to make your centre easier to run?
Bring students, registers, payments, communications, documents and compliance into one calm platform built for tuition centres.